Job Description
Job Title: Administrative & Finance Coordinator
Location: Green Tree, PA
Pay Rate: Up to $65,000/year
Job Type: Full Time
About the Role
Our client, located in Greentree, PA, is a fast-paced and growing small engineering company seeking a proactive and versatile Administrative & Finance Coordinator to support their leadership team and streamline operations. This role is designed to offload essential administrative and finance-related tasks from senior staff, ensuring their engineers and executives can focus on driving business growth.
The ideal candidate thrives in a small business environment where “wearing many hats” is the norm. They should bring experience in tech-related or small company settings, where adaptability, initiative, and problem-solving are key.
Key Responsibilities:
Financial Administration
- Assist with bookkeeping tasks, including vendor bill management, customer invoicing, and expense tracking.
- Serve as the liaison between internal staff and the external accounting/bookkeeping group.
- Support QuickBooks and other finance workflows (basic knowledge required; accounting experience a plus).
- Prepare financial materials in advance of meetings with Finance/Accounting.
Administrative Support
- Manage routine office tasks such as scheduling shipments, booking travel arrangements, and coordinating field engineers’ accommodations.
- Track and follow up with subcontracted manufacturers to ensure timely delivery of parts and materials.
- Provide general executive administrative support to leadership, helping reduce lower-level task load.
Operational Improvements
- Help standardize and streamline internal workflows for billing, expenses, and vendor management.
- Research and adopt best practices from third-party consultants to improve admin and finance processes.
- Support continuous improvement initiatives to increase efficiency and reduce bottlenecks.
Qualifications:
- Previous experience in a small or fast-paced business environment (preferably in a tech/engineering-related field).
- Strong organizational skills with the ability to juggle multiple responsibilities and priorities.
- Basic QuickBooks or bookkeeping knowledge required; exposure to accounting practices a plus.
- Comfortable liaising with external vendors, subcontractors, and accounting partners.
- Resourceful, self-starter mindset with the ability to “figure things out” and adopt new tools/workflows.
- Excellent communication skills, both written and verbal.
Work Schedule & Location:
- Full-Time position (40 hours per week).
- Opportunity for a hybrid schedule (mix of remote and onsite work, as business needs allow).
What They Offer:
- Opportunity to work closely with leadership in a growing, innovative engineering company.
- A dynamic, flexible work environment where no two days are the same.
- The chance to directly influence the efficiency and growth of the business.
Job Tags
Full time, For subcontractor, Work at office, Flexible hours,