Administrative Assistant Job at City Personnel, Providence, RI

QUkrV29tbEVBRGVEVHZFbEJCM1N6MDM5OXc9PQ==
  • City Personnel
  • Providence, RI

Job Description

Are you a highly organized, proactive multitasker who thrives in a dynamic office environment? We are seeking a dedicated Administrative Assistant to support executive leadership and ensure seamless daily operations. This is a pivotal role for someone with strong communication skills and a knack for keeping things running smoothly.

If you are a professional Administrative Assistant in search of your next career opportunity, we highly encourage you to apply!

Company Highlights:

  • Competitive annual salary between $55,000 and $65,000
  • Dynamic, fast-paced environment with strong team culture
  • Opportunity to interact across departments and directly support leadership
  • Accessible location with onsite parking

Responsibilities of the Administrative Assistant:

  • Maintain and coordinate executive calendars, schedule meetings, and arrange travel plans
  • Draft and manage professional correspondence, follow-ups, meeting minutes, and agendas
  • Prepare and organize reports, presentations, and documents for internal and external use
  • Act as the front-line representative for guests, calls, and visitors to the office
  • Order and manage office supplies and equipment inventory
  • Coordinate company-wide meetings, staff events, and off-site functions
  • Oversee incoming and outgoing mail, courier services, and postage accounts
  • Ensure the cleanliness and organization of communal office spaces
  • Handle local errands such as check pickups, material deliveries, and mail drops
  • Assist with team logistics and ad hoc administrative tasks
  • Support expense tracking, receipt coding, and reimbursement processing
  • Assist with light project coordination, internal research, and cross-team support

Qualifications of the Administrative Assistant:

  • An associate's or bachelor’s degree is preferred
  • At least 5 years of experience in an administrative or executive support role
  • Background in professional services, construction, or engineering environments is a plus
  • Proficiency in Microsoft Office Suite, Google Workspace, Adobe Acrobat, DocuSign, and scheduling platforms
  • Reliable transportation is required for local errands
  • Strong communication, organizational, and multitasking abilities
  • Professional demeanor and ability to handle confidential information with discretion

Submit your resume today for immediate consideration!

Want to explore more exciting job opportunities? Click here

Please Note : City Personnel offers extended interview hours from 7 am-7 pm ** upon request

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at (401) 331-2311 to find your perfect job match!

City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at admin@citypersonnel.net.

Ind123

Job Tags

Permanent employment, Temporary work, Work at office, Local area, Immediate start,

Similar Jobs

GFM Architecture, LLC

Architectural Draftsman Job at GFM Architecture, LLC

 ...Knowledge / skillset in common graphic design software such as Photoshop Experience in schematic through construction document phases of architectural practice Benefits Fully remote position - work from home Hourly rate, commiserate upon experience... 

BRIX Recruiting Partners

Recruiter Job at BRIX Recruiting Partners

 ...building strong, ongoing relationships. Why is it a great place to work? Competitive Compensation: Base salary + uncapped commissions....  ...across mid-level to C-suite roles within Building Products, Home Improvement, Manufacturing, and Professional Services ~ Diverse... 

The Planet Group

Paralegal (638738) Job at The Planet Group

 ...case manager experience Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Google Drive / G-Suite Case management / eDiscovery tools (e.g., Exterro) Billing / invoice management system Skills Litigation holds, discovery management, and document review... 

Eximia Research

Clinical Trials Research Investigator MD, DO Job at Eximia Research

 ...Summary: The Sub Investigator has responsibility for the clinical safety of the patients partaking in the clinical trial, collecting, and recording accurate clinical data while also ensuring that the well-being and interests of the subjects enrolled in the studies are... 

@Orchard LLC

Deckhand Job at @Orchard LLC

Deckhand NOAA Research Vessel Support (Levels I & II) Remote/Offshore within Massachusetts or Rhode Island accessible to Falmouth/Woods Hole, MA, and Narragansett, RI (with assignments on NOAA and partner vessels throughout the Northeast U.S.) @Orchard LLC has...