Administrative Assistant Job at City Personnel, Providence, RI

QUkrV29tbEVBRGVEVHZFbEJCM1N6MDM5OXc9PQ==
  • City Personnel
  • Providence, RI

Job Description

Are you a highly organized, proactive multitasker who thrives in a dynamic office environment? We are seeking a dedicated Administrative Assistant to support executive leadership and ensure seamless daily operations. This is a pivotal role for someone with strong communication skills and a knack for keeping things running smoothly.

If you are a professional Administrative Assistant in search of your next career opportunity, we highly encourage you to apply!

Company Highlights:

  • Competitive annual salary between $55,000 and $65,000
  • Dynamic, fast-paced environment with strong team culture
  • Opportunity to interact across departments and directly support leadership
  • Accessible location with onsite parking

Responsibilities of the Administrative Assistant:

  • Maintain and coordinate executive calendars, schedule meetings, and arrange travel plans
  • Draft and manage professional correspondence, follow-ups, meeting minutes, and agendas
  • Prepare and organize reports, presentations, and documents for internal and external use
  • Act as the front-line representative for guests, calls, and visitors to the office
  • Order and manage office supplies and equipment inventory
  • Coordinate company-wide meetings, staff events, and off-site functions
  • Oversee incoming and outgoing mail, courier services, and postage accounts
  • Ensure the cleanliness and organization of communal office spaces
  • Handle local errands such as check pickups, material deliveries, and mail drops
  • Assist with team logistics and ad hoc administrative tasks
  • Support expense tracking, receipt coding, and reimbursement processing
  • Assist with light project coordination, internal research, and cross-team support

Qualifications of the Administrative Assistant:

  • An associate's or bachelor’s degree is preferred
  • At least 5 years of experience in an administrative or executive support role
  • Background in professional services, construction, or engineering environments is a plus
  • Proficiency in Microsoft Office Suite, Google Workspace, Adobe Acrobat, DocuSign, and scheduling platforms
  • Reliable transportation is required for local errands
  • Strong communication, organizational, and multitasking abilities
  • Professional demeanor and ability to handle confidential information with discretion

Submit your resume today for immediate consideration!

Want to explore more exciting job opportunities? Click here

Please Note : City Personnel offers extended interview hours from 7 am-7 pm ** upon request

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at (401) 331-2311 to find your perfect job match!

City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at admin@citypersonnel.net.

Ind123

Job Tags

Permanent employment, Temporary work, Work at office, Local area, Immediate start,

Similar Jobs

Guthrie

Registered Nurse - Prep/Recovery - Full Time Job at Guthrie

Position Summary: The Registered Nurse (RN) provides professional, comprehensive nursing care for patients in an acute care environment. Accountable for the delivery of coordinated, safe, compassionate, therapeutic, evidence based quality care to patients and families...

Johns Hopkins Medicine

New Grad RN - Med Tele Job at Johns Hopkins Medicine

 ...pain and wound complications. If youre a RN who loves precepting and wants to be a part...  ...preceptor unit, who is ready to take on new challenges and be part of a supportive and...  ...video: What awaits you?~1 Year New Grad Nurse Residency Program ~ Units with excellent... 

Pride Health

Certified Medical Coder Job at Pride Health

 ...Arrangement: Onsite Training (12 weeks) Remote Pay: $35/hr to $37/hr Contract:...  ...medical records and ensure proper documentation supports code selection Research and...  ...and regulatory rules Collaborate with clinical staff as needed to clarify documentation... 

AEC Resources

Construction Manager Job at AEC Resources

Construction Manager Are you ready to take management ownership of construction projects, without having to sell, estimate, or chase bids? Were hiring a Construction Manager to help drive commercial construction projects to success. If you have experience ...

Bystronic Inc.

Technical Trainer Job at Bystronic Inc.

Who we are. What we do. We are Bystronic a global technology company passionate about creating an impact for a sustainable future with sheet metal and beyond. We want to work with people who support us in creating innovative solutions to move our industry forward...