Job Description

Administrative Assistant (Real Estate & Investment Office)

Location: Irvine, California (On-site, Full-time)

Compensation: Competitive; commensurate with experience

Employment Type: Non-Exempt

About the Opportunity

A privately held real estate investment and family office headquartered in Orange County is seeking a professional and detail-oriented Administrative Assistant to join its growing team. The ideal candidate will provide broad administrative and operational support to the firm’s leadership — including asset management, accounting, operations, and property management teams — while maintaining confidentiality, efficiency, and strong organizational standards.

This is a unique opportunity to join a high-performing environment where precision, communication, and reliability are key.

What You’ll Do

• Provide administrative and project support to the Operations, Accounting, and Asset Management teams.
• Manage calendars, schedule meetings, and prepare supporting materials for internal and external discussions.
• Assist with document organization, electronic filing, and general office coordination.
• Support accounting and reporting functions, including invoice processing, expense tracking, and vendor coordination.
• Help prepare correspondence, presentations, and confidential materials for leadership review.
• Serve as a point of contact between internal departments, external partners, and property managers.
• Assist with ongoing projects, new initiatives, and operational improvements as assigned.

What You’ll Bring

• 3+ years of administrative experience, preferably in real estate, investment, or professional services.
• Exceptional organization skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and cloud-based tools (Google Workspace, DocuSign, or similar).
• Ability to handle sensitive information with discretion and professionalism.
• A proactive mindset and ability to manage multiple priorities with minimal supervision.

Additional Information

• Position is on-site in Irvine, California.
• Standard business hours, with occasional flexibility as needed.
• The company provides reasonable accommodations for qualified individuals with disabilities in accordance with applicable laws.
• Employment is at-will.

Equal Employment Opportunity

This organization is an Equal Opportunity Employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, marital status, veteran status, or any other status protected under California law.

Job Tags

Similar Jobs