Job Description

Administrative Assistant

About the Role:

We are seeking a highly organized and experienced Administrative Assistant to support our mid to senior-level management team. This role operates within a dynamic and complex environment, requiring a professional who can effectively manage diverse administrative tasks and interact with both internal and external stakeholders.

Responsibilities:

• Provide comprehensive administrative support to one or more mid to senior-level managers.
• Manage complex projects and coordinate various administrative activities.
• Compose, edit, and prepare professional letters, reports, and presentations.
• Manage budget and payroll-related tasks.
• Develop and distribute internal and external newsletters.
• Recommend and make informed purchase decisions.
• Coordinate and manage executive calendars, ensuring efficient scheduling.
• Plan and execute event coordination, including logistics and materials preparation.
• Prepare and manage data and materials for meetings and presentations.
• Utilize intermediate to advanced computer skills in word processing, spreadsheets, and presentation software.
• Potentially train other staff on administrative procedures and software applications.
• Travel up to 20% for same-day tasks, such as lunch pick-ups or meeting preparations.

Required Skills and Experience:

• 5-10 years of experience in an administrative assistant role.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Resourceful, innovative, proactive, and adaptable.
• Proficiency in MS Office Suite, including PowerPoint, Excel, and MS Teams.
• Ability to work 100% Onsite.

Specific Systems Knowledge:

• Proficiency in MS Office Suite, including PowerPoint, Excel, and MS Teams.

Work Schedule:

• Monday – Friday, 8:00 AM – 5:00 PM

Location:

• 9353 E. Imperial Hwy, Suite 440, Downey, CA 90242

Interview Process:

• In-person interview required.

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