Administrative Assistant Job at Randstad USA, Downey, CA

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  • Randstad USA
  • Downey, CA

Job Description

Administrative Assistant

About the Role:

We are seeking a highly organized and experienced Administrative Assistant to support our mid to senior-level management team. This role operates within a dynamic and complex environment, requiring a professional who can effectively manage diverse administrative tasks and interact with both internal and external stakeholders.

Responsibilities:

  • Provide comprehensive administrative support to one or more mid to senior-level managers.
  • Manage complex projects and coordinate various administrative activities.
  • Compose, edit, and prepare professional letters, reports, and presentations.
  • Manage budget and payroll-related tasks.
  • Develop and distribute internal and external newsletters.
  • Recommend and make informed purchase decisions.
  • Coordinate and manage executive calendars, ensuring efficient scheduling.
  • Plan and execute event coordination, including logistics and materials preparation.
  • Prepare and manage data and materials for meetings and presentations.
  • Utilize intermediate to advanced computer skills in word processing, spreadsheets, and presentation software.
  • Potentially train other staff on administrative procedures and software applications.
  • Travel up to 20% for same-day tasks, such as lunch pick-ups or meeting preparations.

Required Skills and Experience:

  • 5-10 years of experience in an administrative assistant role.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management abilities.
  • Resourceful, innovative, proactive, and adaptable.
  • Proficiency in MS Office Suite, including PowerPoint, Excel, and MS Teams.
  • Ability to work 100% Onsite.

Specific Systems Knowledge:

  • Proficiency in MS Office Suite, including PowerPoint, Excel, and MS Teams.

Work Schedule:

  • Monday – Friday, 8:00 AM – 5:00 PM

Location:

  • 9353 E. Imperial Hwy, Suite 440, Downey, CA 90242

Interview Process:

  • In-person interview required.

Job Tags

Monday to Friday,

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