Administrative Coordinator Job at Career Group, Foster, CA

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  • Career Group
  • Foster, CA

Job Description

Our client, a leading biopharma company, is seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support an executive and team members within a dynamic and fast-paced environment. This role plays a critical part in ensuring smooth day-to-day operations, fostering team collaboration, and providing top-tier administrative support.

**Please note, this is a 10-month, hybrid, contract role in Foster City, CA. Pay will be $40/hr.**

Key Responsibilities:

  • Provide administrative support to an executive and designated team members, including complex calendar management and travel coordination.
  • Manage onboarding for new hires and contract workers, including scheduling introductory meetings, initiating IT equipment orders, and assigning workspaces.
  • Process purchase orders (POs) using the SAP system.
  • Prioritize and manage workload across multiple projects and time zones.
  • Utilize software programs such as Microsoft Office Suite, Teams, and SharePoint Online with confidence and efficiency.
  • Create draft reports, documents, presentations, and templates using raw data, and gather data through internet research as needed.
  • Coordinate logistics for internal and external events, including planning, organizing, and implementing event activities.
  • Liaise with guests and visitors to arrange travel, lodging, expense reports, and presentation materials.
  • Act as a liaison with vendors and suppliers.
  • Serve as a backup for other Administrative Coordinators and provide support to the broader admin team when needed.
  • Keep the broader organizational goals in mind and help shape workflows accordingly.

Required Qualifications & Skills:

  • 5–7 years of administrative experience with increasing levels of responsibility.
  • Proven track record of supporting multiple senior leaders in a fast-paced, professional environment.
  • Strong verbal, written, and interpersonal communication skills.
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), Teams, and SharePoint Online.
  • Experience with SAP and purchase order processing preferred.
  • Excellent proofreading and editing skills, especially in technical documentation.
  • Ability to work independently with minimal supervision and adapt quickly to shifting priorities.
  • Detail-oriented with strong time management and multitasking capabilities.
  • Comfortable navigating ambiguity and contributing both independently and within a team.
  • High school diploma required; BA or BS degree preferred.

Please submit your resume for consideration!

You can use to collect and manage your references for free and share them with us or anyone else you choose.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Job Tags

Contract work, Shift work,

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