Job Description

Why Join This Team:

This is a chance to be part of a fast-moving, well-capitalized real estate investment platform that combines institutional sophistication with entrepreneurial energy. The team manages a diverse portfolio of commercial properties and is known for its hands-on approach, collaborative culture, and commitment to operational excellence. As an Assistant Property Manager, you’ll be at the center of it all—interfacing with tenants, vendors, and internal teams to drive seamless building operations and contribute to strategic initiatives. If you're looking for visibility, variety, and a clear path for growth, this role offers the kind of momentum that can elevate your career in property management.

About the Role:

Our client is seeking an Assistant Property Manager to support the day-to-day operations of a diverse commercial property portfolio. This role will serve as a key liaison between tenants, vendors, and internal departments, ensuring that service requests, maintenance projects, and financial processes are executed with efficiency and professionalism. The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities in a collaborative environment. This position offers visibility across departments and opportunities for long-term growth within property operations.

Key Responsibilities:

• Serve as the primary contact for tenant service requests and coordinate resolution efforts
• Oversee vendor communication and scheduling for routine and reactive maintenance
• Coordinate and track repair and maintenance (R&M) projects across the portfolio
• Monitor rent collection, prepare accounts receivable reports, and support delinquency resolution
• Review property inspection and security reports, addressing follow-up action items
• Maintain vendor contracts and assist with RFPs and bid packages
• Support capital project management by coordinating scope, budgeting, and vendor execution
• Assist with building operations including life safety, incident reports, and insurance claims
• Prepare and send tenant move-in/move-out communications and assist with inspections
• Collaborate with leasing and property management teams to support tenant onboarding
• Review and code invoices for approval and assist in monthly financial reporting processes
• Contribute to annual budget preparation and CAM reconciliation activities
• Help manage property databases and inspection systems (e.g., Facility Manager)
• Provide support for acquisitions and dispositions, including due diligence and post-close documentation
• Maintain accurate and timely records of tenant communications and building activity

Qualifications:

• Bachelor’s degree in Real Estate, Accounting, Economics, or a related field
• Minimum 5 years of experience in commercial property management or a related real estate role
• Proficiency in property management/accounting software (Yardi preferred), Excel, and other MS Office applications
• Strong written, verbal, and organizational skills
• State real estate license preferred; coursework toward RPA or CPM designations a plus
• Proven ability to manage multiple tasks in a fast-paced, team-driven setting
• Attention to detail and comfort with process documentation and tracking
• Strong customer service and interpersonal skills
• Demonstrated discretion in handling confidential tenant and financial information

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