Title: Human Resources Intern
Location: : Sandston VA 23150
Duration: 12+ Months
Job Summary:
● Estimated Start Date: ASAP
● Assignment Length: could be long term, up to 1 year if the worker wants to stay on that long
● Est Hours Per Week: 30- 40
● Work Schedule + Time Zone: 8:30-4:30 but it will also depend on the candidates availability and if they are still in school
● Temp to Hire (Y/N)? potentially, need to determine
● Remote or Onsight? Fully on site
● Highest Level of Education Required for this Position: bachelor degree
Job Description:
The HR Intern position is an opportunity to experience the full generalist realm of Human Resources at Client. The mission will seek to learn and actively participate in the day-to-day
operations of the HR department, supporting recruitment, onboarding, employee engagement, benefits and to foster a positive and productive work environment.?
Leave Administration & Compliance
● Serve as primary contact for employee medical leave procedures and tracking
● Maintains integrity, confidentiality, accurate files, records, and tracking of documentation
● Supports and assists with federal and state compliance reports, projects, and audits
● Serve on the Quality audit team
● Review and assist with updating organization policies, job descriptions and other compliance documentation
Management of Employee Benefits
● Ensure new hire benefits are reviewed and entered into vendor systems, updated in MyHR as appropriate
● Upon termination of employment, update plan ending and COBRA notifications
● Update annual benefits summary sheets for both sites
● Submit benefits reports to vendor for employee Total Rewards Statements
Employee Engagement
● Manage the employee attendance and recognition program
● Assist in coordination of employee business meetings, town hall events
● Support planning & driving Wellness initiatives
● Manage media communications & announcements on monitors
● Assists with planning and execution of special events such as benefits enrollment,
organization-wide meetings, employee recognition events, holiday parties, and retirement
celebrations
Reports
● Attendance, Hours and Weekly Headcount Reports
● Cost Center Count Report for Finance
● Weekly HRA report to Finance team
● Assist with month end reporting to Client HR
● Assist with year end reporting to Client HR
HR Priorities
● Coordinate scheduling of job interviews
● Assist with managing of HRIS information in MyHR
● Assist with onboarding of new employees
○ Ensure relevant team are aware of new hire need for laptop, set up of training profile etc.
○ Partner with new employees to get benefits enrolled promptly and properly
● Assist with posting HR communications in visible locations
● Serve as champion for corporate initiatives and activities
● Assist with payroll & benefits inquiries
● Partner with HR to update and maintain office policies as necessary
● Coordinate with IT department on office equipment as needed
● Birthday, anniversary, sympathy recognition and acknowledgement
● Interns must uphold ethical standards and integrity when handling sensitive confidential information.
● Proficiency in Google or MS Office (MS Excel and MS Outlook, in particular)
● Time management skills and ability to multitask and prioritize work
● HR interns should possess a blend of hard and soft skills.
● Essential competencies include communication, organizational skills, and the ability to learn HR practices.
● Interpersonal skills, problem-solving, and attention to detail.
● Understanding HR software, legal aspects of HR, and data analysis can be valuable.
● Effective written and verbal communication is vital for interacting with employees, HR staff, and stakeholders.
● Accuracy in managing documentation and understanding compliance requirements.
● Ability to learn quickly, adapt to new situations, and acquire new knowledge is essential.
● Familiarity with HR systems and software is a plus.
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