Job Description

Role Description

The Business Process Planning ("BPP") Group is currently seeking an individual with a high-energy level and a passion. The group’s purpose is to accelerate our organization’s rate of change by working with the stakeholders to identify current practices and process, explore opportunities for improvement. The primary responsibility of the Project Manager is to manage implementation of Project Lifecycle Management (PLM) procedure, support Middle Back Office teams by managing projects and coordination between Front Office and Middle Back Offices, strengthen the governance and control around initiatives and projects. This role will support both the SMBC Capital Markets, Inc. ("CM") and SMBC Nikko Securities America, Inc. ("Nikko") entities and will have a reporting line into the Head of BPP.

As part of the COO Office Team within BPP, the objective of the Project Manager is to manage implementation of Project Lifecycle Management (PLM) procedure by Periodic review of project status & preparing monthly ExCo project overview pack, support firmwide project management and strengthen the governance and control around initiatives and projects. The individual will be expected to work collaboratively across numerous areas/departments in an effort to help effective project management. Key stakeholder engagement will be expected with the Front Office, Planning, Operations, Finance and Technology teams.

Role Objectives

The job responsibilities are described herein, but are not limited to:

• Prepare monthly Executive Committee project overview pack by coordinating with project managers.
• Periodic review of project status including - Close monitoring of projects nearing completion date, Appropriate assignment of RAG status to individual milestone and overall project, Review Risks and Issues.
• Facilitate Executive Committee project registration and closure. Maintain Firmwide project list.
• Maintain templates for effective project management as per Project Lifecycle Management (PLM) procedure.
• Provide project governance as listed in PLM procedure and guide project managers through out project lifecycle from Initiation to Closure.
• Support Chief Operating Officer (COO) organization with Firmwide PMO activities including Project Management, Coordinating Meetings/Steerco, Status Reporting, Issue Tracking, Resource Management.
• Produce high quality workflow diagrams, dashboards, documents, and presentations for reviewing key performance indicators. Prepare and host meetings, write up the meeting minutes and track action items.
• Support middle back offices activities as identified by management from time to time such as coordinate operational procedures between Front Office and Middle Back for Fixed Income Primary Issues.
• Provide vendor management support by working on SOWs, onboarding consultants, and other tasks.

Qualifications and Skills

• BA / BS in Finance, Business Administration or related fields.
• Proficient in MS Excel, PowerPoint, Word, VISIO, Sharepoint
• More than 5 years of project management experience for middle/large projects (ex. more than 10 project members, duration more than 3 months)
• Ability to manage projects with multiple stakeholders having conflicting priorities. Effectively collaborates with others to achieve organizational goals. Ability to effectively communicate (oral and written) and partner with key stakeholders to help advance project agenda (Stakeholder management experience).
• Pro-actively identify and raise risks and issues with possible remedial actions. Detail-Oriented but does not lose sight of the big picture.
• Advanced planning and organizing skills to deliver workload in timely manner for yourself as well as team/project members.
• Self-starter, Self-motivated, takes ownership, takes consultative approach in ambiguous business environment.
• Leadership Experience is a plus
• Project Management Professional (PMP) certification is not required but preferred.
• Proficient in MS Office Suite - Excel, PowerPoint, Word, VISIO, Sharepoint.
• Knowledge of Jira, ServiceNow, Project Management tool, SharePoint, Power BI is not required but preferred.
• Work closely with other members of the team.

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