Barker Pacific Group, Inc. is seeking a self-motivated and detail-oriented Commercial Property Manager to join our team and manage the day-to-day operations of a premier commercial office property in Mission Viejo, CA.
This role is an excellent opportunity for a strong, seasoned Property Manager who thrives working independently with the support and oversight of a General Manager. It’s ideal for someone who can confidently handle a diverse workload with little to no assistance while maintaining exceptional standards in operations, tenant relations, financial management, and facilities coordination.
** This position requires strong organizational skills, attention to detail, and a proactive approach to problem-solving, particularly in the areas of accounts receivable and accounts payable. **
ESSENTIAL JOB DUTIES:
Tenant Relations & Customer Service:
Maintain strong landlord–tenant relationships, serve as a primary point of contact for inquiries and concerns, coordinate tenant moves, and support special events and property-related marketing initiatives.
Lease Administration & Billing:
Manage accurate rent rolls, lease files, abstracts, amendments, and related documents; prepare tenant statements and bill-backs; review monthly billing accuracy in Yardi; and assist with drafting leases and lease-related materials.
Financial Management, Budgets & CAM Reconciliations:
Prepare annual operating and capital budgets; monitor financial performance and variances; oversee and authorize operating and capital expenditures; prepare monthly reporting packages; apply daily cash receipts, support collections efforts, and complete CAM reconciliations .
Operations, Facilities & Inspections:
Lead daily property operations including maintenance, repairs, renovations, and construction coordination; conduct regular building and tenant-space inspections to ensure cleanliness, functionality, and vendor performance; and oversee life-safety procedures, emergency response plans, and security protocols.
Vendor & Contract Oversight:
Solicit bids, evaluate proposals, negotiate and award contracts, and ensure vendor compliance across janitorial, engineering, security, and other building services; maintain a comprehensive understanding of all service agreements.
Staff Leadership & Development:
Hire, supervise, train, and develop on-site staff; oversee day-to-day performance, workload delegation, and operational standards across administrative, maintenance, and service teams.
Construction, TI, and Capital Project Management:
Create and manage tenant improvement and capital budgets, coordinate construction activities, and ensure alignment with lease requirements and ownership expectations.
General Administrative Support:
Perform essential administrative tasks, maintain documentation, track work orders, ensure accurate reporting, and support ownership and senior management with additional duties as assigned.
Compensation & Benefits
Skills and Abilities
Analytical, organizational and administrative skills, which include a high level of ability in written and verbal communication and planning. Ability to establish schedules, meet deadlines, and maintain follow-up procedures.
Must be proficient in the following:
Windows Compatible PC; Software: Windows 10 & 11, Microsoft Office Suite – Word, Excel, Outlook, Teams, Yardi Voyager is a must, Adobe Acrobat, COVE Building App.