Job Description

Job Title: Executive Administrative Assistant

Location: Onsite – Memphis, TN

Schedule: Monday to Friday, Full-Time

Position Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within the Finance business unit. This role is critical to ensuring smooth day-to-day operations and will work closely with an Executive Vice Chancellor, an Assistant Vice Chancellor, and a current Executive Assistant. The ideal candidate will be resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage multiple executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
• Prepare meeting materials, take business notes, and assist with follow-up communications.
• Draft and edit internal communications, newsletters, reports, and presentations.
• Handle confidential correspondence and sensitive information with discretion.
• Maintain filing systems, process expense reports, and support procurement documentation.
• Greet visitors, answer phones, and provide general office support.
• Collaborate across departments to ensure executive needs are met efficiently.
• Support HR and payroll functions including compliance tracking and data entry.

Minimum Qualifications

• 5+ years of executive administrative experience.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Strong written and verbal communication skills.
• Experience in travel coordination and meeting logistics.
• Ability to multitask and prioritize in a dynamic environment.
• High emotional intelligence and professional demeanor.
• Experience supporting C-suite or senior leadership.

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