Our client, a growing agency at the forefront of digital tech and financial services, is seeking a champion Executive Assistant to become an indispensable part of their executive leadership team and provide dedicated administrative support to their busy Founder. We’re looking for someone who thrives in a fast-paced environment, anticipates needs before they surface, and brings exemplary communication skills to every interaction. This role requires a proactive, hands-on professional with a high-touch approach to supporting top-tier executives.
The ideal candidate is highly organized, self-directed, and thrives on taking initiative. You’ll be trusted with a broad range of responsibilities that span daily operations, executive personal support, internal communications, and project coordination. This isn’t a task-by-task role—it’s about owning outcomes, streamlining workflows, and keeping high-performing leaders focused on what matters most. Experience working in a remote or hybrid setup is essential, as is the ability to juggle shifting priorities with professionalism and a solutions-first mindset.
Responsibilities include:
• Provide strategic and administrative support to the CEO and Founder
• Manage complex calendars and schedules with precision and foresight
• Coordinate internal communications and workflows using Slack and Google Workspace
• Track tasks and deadlines to ensure follow-through across departments
• Book and manage travel logistics, prepare itineraries, and handle meeting coordination
• Monitor and process expenses; assist with light bookkeeping and invoice tracking
• Support onboarding, benefits administration, and internal HR processes
• Liaise with vendors and external partners; assist with hiring coordination
• Collaborate with accounting on billing, payroll, and financial documentation
• Identify opportunities to streamline operations and improve internal systems
•Coordinate family and household scheduling as needed
•Assist with event planning for both professional and personal functions
•Communicate with and manage vendors (e.g., home maintenance, personal services)
•Research and obtain quotes for personal and household projects
•Handle occasional personal errands and ad hoc family-related tasks
Qualifications:
• Minimum 5 years of experience supporting C-level executives, ideally in a fast-paced or startup environment
• Demonstrated ability to take initiative, work independently, and manage multiple priorities
• Excellent written and verbal communication skills; clear, polished, and proactive
• High proficiency with Google, Slack, AI tools, and CRM
• Comfortable working remotely the majority of the time, with the ability to travel as needed
• Highly organized, detail-oriented, and solutions-focused with a strong sense of follow-through
Location: Fully Remote with ability to travel 1-2x a year. PST hours and flexible to work outside of "normal business hours"
Compensation: $75,000–$80,000 base + discretionary bonus
...initiatives, achieving results, and continuous learning, our award-winning company, Park Square Homes, has an opportunity for a talented Finance Manager to join our team. Known for our entrepreneurial spirit, we have a strong culture rooted in trust, integrity, open...
...A Florida-based healthcare network is currently seeking a Pharmacy Technician to assist the Pharmacist in maintaining all operations of the Pharmacy Department in Orlando. About the Opportunity: Schedule: Monday to Friday Hours: 8am to 6pm (Mon to Thurs) and 8...
...guidance to property leadership on financial implications of operational decisions. Responsible for direct oversight of Cage and property Finance and indirect oversight of Count Team and Receiving/Warehousing. Understand financial results and collaborate with property...
Who we are. What we do. We are Bystronic a global technology company passionate about creating an impact for a sustainable future with sheet metal and beyond. We want to work with people who support us in creating innovative solutions to move our industry forward...
...Digital Marketing Manager Beauty & Wellness Shape the Future of Waterless Beauty with Oliveda At Oliveda, were redefining beauty through the power of waterless formulations and the unmatched potency of our olive treebased skincare. As pioneers in clean, conscious...