Our client, a privately held real estate investment company, is seeking to hire a strong, capable, proactive Executive Assistant/Personal Assistant. This role supports the CEO with all facets of his life. The ideal candidate will have a positive attitude, be project management oriented, personable, proactive/critical thinking type! This role can transition into a Chief of Staff role for the right candidate with a proven track record.
Job Details:
COMPANY: Real Estate Investment Company
POSITION: Executive Assistant/Personal Assistant
LOCATION: Northern New Jersey (Ringwood, Ramsey, Sloatsburg, Suffern)
HOURS: 9am– 6pm (with general flexibility after hours as needed)
OFFICE REQUIREMENTS: This role is in office 5 days
COMPENSATION: 130-200k base
BACHELOR'S DEGREE REQUIRED: Preferred
Responsibilities of the Executive Assistant/Personal Assistant:
-Manage heavily trafficked email inbox; draft, revise, and finalize responses; keep track for appropriate follow-up
-Manage contact databases and proactively add new people as needed
-Manage an extremely active calendar of appointments; keep CEO informed of upcoming commitments and responsibilities; ensure CEO is prepared with the correct documentation and information needed for all upcoming meetings and commitments in a timely fashion
-Act as gatekeeper to plan, coordinate, and ensure CEO’s schedule is followed and respected
-Arrange complex and detailed travel plans, itineraries, and agendas for CEO and his family
-Communicate directly and on behalf of the CEO with investors and potential investors
-Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response
-Prioritize conflicting needs; handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures
-Liaise with the family office on various fronts including philanthropic activity
Requirements of the Executive Assistant/Personal Assistant:
-10+ years of experience supporting C-level executives with experience supporting one high level C-Suite executive with all facets
-Strong organizational skills providing the ability to perform and prioritize multiple tasks seamlessly
-Must work quickly, including the ability to quickly take and transcribe notes
-Strong written and verbal communication skills
-Very strong interpersonal skills with the ability to build relationships with company personnel, investors, and potential investors
-Demonstrate proactive approaches to problem-solving with strong decision-making and critical thinking/follow-through capability
-Possess emotional maturity and a positive attitude
-Hospitality oriented with a no task too big or small attitude
-Highly resourceful team player with the ability to also be extremely effective independently
-Proficient using MS Office (Outlook, Word, Excel and PowerPoint), Adobe Pro, and videoconferencing with knowledge of AI
-Verification of identity, education, prior employment, and references may be required
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