HR Onboarding Administrative Specialist Job at JCCA, Brooklyn, NY

QVlxWHFtOUxBejZNUXZRa0R4TFZ4a3ovK0E9PQ==
  • JCCA
  • Brooklyn, NY

Job Description

HR Onboarding Administrative Specialist Location Brooklyn, NY :

Job Summary: The HR Onboarding & Administrative Specialist at JCCA plays a vital role in supporting the Human Resources Department by ensuring efficient onboarding processes, compliance, and day-to-day administrative functions. This position contributes to the mission and goals of JCCA by providing a positive and successful onboarding experience for new staff members, interns, per-diems, and volunteers. **Onboarding Processes:

  • Facilitate the onboarding process for new staff members, independent contractors, temporary staff members, interns, per-diems, and volunteers.
  • Serve as the main point of contact for onboarding activities between hiring manager and candidate during pre-boarding process.
  • Complete all required steps for onboarding, including updating the onboarding tracker daily, utilizing ATS system, creating electronic file and ensuring new hires are uploaded into ADP System
  • Providing new hire and hiring manager with New Hire Orientation and onboarding training schedule.
  • Provide timely updates to candidates, managers, and HR team members throughout the pre-boarding process.
  • Collaborating with IT Department and ensuring new employee information is provided to IT at the start of pre-boarding each candidate
  • Serve as back-up for onboarding team members when out of the office or as needed.

Offboarding Processes:

  • Collaborate with HR Coordinators for offboarding process of employees, interns, volunteers and independent contractors.
  • Serve as a back-up and provide employee separating with separation documents and collect company equipment
  • Terminate employee access card on ID portal and send HR Team and Helpdesk notification when the employee access has been terminated.

Compliance and Documentation:

  • Ensure employee documents are filed appropriately.
  • Ensuring all documentation for candidates are uploaded to the appropriate system (e-file) and all documentation provided by each candidate meet the requirements on the personnel file checklist
  • Ensure compliance with all new hire requirements and regulatory guidelines.
  • Maintain accurate and up-to-date personnel files.
  • Assist in gathering information and preparing materials for internal and external audits.

Other Administrative Duties:

  • Create check request as needed for tuition reimbursement, child care subsidy and other payment requests.
  • Receipt reconciliation- Ensure all fingerprint and SCR receipts are uploaded and shared with HR Coordinators
  • Process employment verification requests
  • Assists in other departmental and organizational projects as needed and as assigned.
  • Support with the development and implementation of new HR programs, procedures and initiatives.

Qualifications:

  • High School Diploma required, with 5 years of administrative experience; or College Degree in related field preferred, with 2 years of administrative experience.
  • Administrative experience in a multi-site and/or non-profit human services or health care environment.
  • Strong computer literacy with proficiency in standard office software such as MS Office; ability to quickly learn new technology platforms
  • Proficiency in Human Resources Information Systems and Applicant Tracking Systems.
  • Excellent communication skills - verbal and written
  • Demonstrates a high level of attention to detail to ensure quality of work
  • Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events

Hourly Rate: $ 24.72 per hour

Pay: From $24.72 per hour

Work Location: In person

Job Tags

Hourly pay, Full time, Temporary work, For contractors,

Similar Jobs

The People Brand

Merchandiser Job at The People Brand

Title & Reporting Relationships Position Title: Merchandiser Reports to: Director of Merchandising Department: Merchandising Oversees: No Direct Reports Interactions: All internal staff and some outside business partners such as third-party vendors Main...

Catholic Health

Radiology Technologist Job at Catholic Health

 ...differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits. At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous... 

BayOne Solutions

Senior Java Developer Job at BayOne Solutions

 ...Job Description: ~10+ years of experience--Develops secure and high-quality production code, and reviews and debugs codes. ~ Actively...  ...application of leading-edge technologies. ~ Technologies experience: Java 8 or 11, AWS or Azure, Microservices, MongoDB, REST APIS,... 

CoStar Group

Bilingual Client Service Specialist-Apartments.com (Spanish) Job at CoStar Group

 ...Basic Qualifications: ~ Bachelors Degree from accredited, not-for-profit University or College ~ Must be fluent in English & Spanish, both written and verbal communication ~ A track record of commitment to prior employers ~2 years of experience in a customer service... 

SearchPointNY

Publishing & Public Relations Assistant Job at SearchPointNY

 ...Actively seeking a TEMP to HIRE Publishing & Public Relations Assistnat. Role will run the nxt 3-6 Months with the potential for it to turn permanent for the right candidate. This is a HYBRID Role, and the candidate MUST HAVE Trade Book publishing experience, as...