HR Onboarding Administrative Specialist Job at JCCA, Brooklyn, NY

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  • JCCA
  • Brooklyn, NY

Job Description

HR Onboarding Administrative Specialist Location Brooklyn, NY :

Job Summary: The HR Onboarding & Administrative Specialist at JCCA plays a vital role in supporting the Human Resources Department by ensuring efficient onboarding processes, compliance, and day-to-day administrative functions. This position contributes to the mission and goals of JCCA by providing a positive and successful onboarding experience for new staff members, interns, per-diems, and volunteers. **Onboarding Processes:

  • Facilitate the onboarding process for new staff members, independent contractors, temporary staff members, interns, per-diems, and volunteers.
  • Serve as the main point of contact for onboarding activities between hiring manager and candidate during pre-boarding process.
  • Complete all required steps for onboarding, including updating the onboarding tracker daily, utilizing ATS system, creating electronic file and ensuring new hires are uploaded into ADP System
  • Providing new hire and hiring manager with New Hire Orientation and onboarding training schedule.
  • Provide timely updates to candidates, managers, and HR team members throughout the pre-boarding process.
  • Collaborating with IT Department and ensuring new employee information is provided to IT at the start of pre-boarding each candidate
  • Serve as back-up for onboarding team members when out of the office or as needed.

Offboarding Processes:

  • Collaborate with HR Coordinators for offboarding process of employees, interns, volunteers and independent contractors.
  • Serve as a back-up and provide employee separating with separation documents and collect company equipment
  • Terminate employee access card on ID portal and send HR Team and Helpdesk notification when the employee access has been terminated.

Compliance and Documentation:

  • Ensure employee documents are filed appropriately.
  • Ensuring all documentation for candidates are uploaded to the appropriate system (e-file) and all documentation provided by each candidate meet the requirements on the personnel file checklist
  • Ensure compliance with all new hire requirements and regulatory guidelines.
  • Maintain accurate and up-to-date personnel files.
  • Assist in gathering information and preparing materials for internal and external audits.

Other Administrative Duties:

  • Create check request as needed for tuition reimbursement, child care subsidy and other payment requests.
  • Receipt reconciliation- Ensure all fingerprint and SCR receipts are uploaded and shared with HR Coordinators
  • Process employment verification requests
  • Assists in other departmental and organizational projects as needed and as assigned.
  • Support with the development and implementation of new HR programs, procedures and initiatives.

Qualifications:

  • High School Diploma required, with 5 years of administrative experience; or College Degree in related field preferred, with 2 years of administrative experience.
  • Administrative experience in a multi-site and/or non-profit human services or health care environment.
  • Strong computer literacy with proficiency in standard office software such as MS Office; ability to quickly learn new technology platforms
  • Proficiency in Human Resources Information Systems and Applicant Tracking Systems.
  • Excellent communication skills - verbal and written
  • Demonstrates a high level of attention to detail to ensure quality of work
  • Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events

Hourly Rate: $ 24.72 per hour

Pay: From $24.72 per hour

Work Location: In person

Job Tags

Hourly pay, Full time, Temporary work, For contractors,

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