Legal Administrative Assistant Job at TruCapital Partners, San Diego, CA

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  • TruCapital Partners
  • San Diego, CA

Job Description

About the Role:

The Part Time Legal Administrative Assistant plays a key role in supporting the corporate real estate legal team by managing administrative tasks, document workflows, and compliance activities. This position is well suited for a detail oriented professional who thrives in a fast paced environment, can balance multiple priorities, and maintains a high level of confidentiality while supporting attorneys and real estate leadership.

Responsibilities:

  • Provide administrative support to real estate leadership, including scheduling, calendar coordination, meeting preparation, and general office tasks
  • Maintain organized electronic and physical files for properties, transactions, and legal matters, ensuring accuracy, confidentiality, and compliance with corporate standards
  • Assist with document execution, routing, notarization, and signature tracking for leases, contracts, and closing packages
  • Coordinate due diligence materials, document retrieval, and data room organization for acquisitions, dispositions, and financing activities
  • Support compliance initiatives by tracking critical dates, maintaining insurance certificates, and monitoring required documentation
  • Manage incoming communications, including calls, emails, and internal inquiries, ensuring timely and professional responses
  • Assist with invoice processing, expense tracking, and legal billing support
  • Provide general office support, including mail handling, supply ordering, and file maintenance

Qualifications:

  • Prior experience in a corporate legal or transactional support role; real estate industry experience strongly preferred
  • Proficiency in MS Office Suite; familiarity with legal or real estate software such as DocuSign, iManage, Yardi, SharePoint, or NetDocuments is a plus
  • Strong understanding of legal terminology
  • Excellent written and verbal communication skills with exceptional attention to detail
  • Ability to manage multiple deadlines, prioritize effectively, and maintain strict confidentiality
  • Professional demeanor and strong customer service orientation when interacting with internal teams, tenants, vendors, and outside counsel
  • Availability for part time hours, typically 20 to 25 hours per week

Job Tags

Part time,

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