Job Description

We are seeking a hands-on Payroll Manager to oversee and execute the payroll operations for our high-volume, multi-state staffing organization. The Payroll Manager will lead a team of five, ensure timely and accurate payroll processing, and drive continuous improvement in payroll systems and processes. This is a key leadership position that requires deep functional knowledge, a strong customer service mindset, and the ability to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities

• Oversee end-to-end payroll processing for a high-volume, multi-state employee population (primarily W-2 contractors and corporate staff).
• Supervise and develop a team of four Timekeepers and one Senior Payroll Coordinator.
• Ensure compliance with all applicable federal, state, and local wage and hour laws.
• Process payroll transactions when needed, including off-cycle checks, terminations, garnishments, and corrections.
• Serve as the escalation point for payroll-related questions from employees and internal departments.
• Partner with HR, Accounting, and IT teams to ensure payroll data integrity and accuracy.
• Manage payroll tax reporting and year-end processes, including W-2s.
• Identify and implement process improvements and system enhancements to drive accuracy and efficiency.
• Support audits and regulatory reviews by providing documentation and responding to inquiries.
• Maintain and update payroll documentation, including process guides and training materials.
• Ensure proper setup and maintenance of employee and job data in payroll systems.

Qualifications

• Minimum of 5 years of payroll experience in a high-volume environment.
• Demonstrated leadership experience, including managing and developing direct reports.
• Hands-on experience with payroll systems and timekeeping software (experience with Replicon and ADP preferred).
• Strong understanding of federal and state payroll regulations, including wage and hour compliance.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Strong interpersonal skills with a service-oriented mindset and a team-player attitude.
• Ability to work collaboratively across departments and effectively communicate with employees at all levels.
• Proven ability to identify and implement process and system improvements.
• Staffing industry experience strongly preferred.
• Bachelor’s degree preferred, but not required.

Why work for PTS?

• Unlimited Paid Time Off
• Competitive salary and commission structure
• Hybrid Work Schedule -3 days per week , remote 2 days per week .
• Full Medical Benefits
• 401k Plan

We are actively interviewing for this position, if you are interested, please apply and/or email Michelle.McCollough@LEAD3R.com

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