Personal Assistant Job at Confidential - Job Hiring, Palo Alto, CA

QVkrUXJHcEtBRFdEUWZJcURSVFZ6MHYvOXc9PQ==
  • Confidential - Job Hiring
  • Palo Alto, CA

Job Description

Our client, a confidential UHNWI is seeking an experienced Personal Assistant to support a wonderful family and team.

Position: Personal Assistant to Private Family

Location: Palo Alto, CA (Local candidates preferred)

Compensation: $100,000–$150,000 per year + competitive benefits

Reports To: Principal of the Household

About the Family:

We are seeking a highly professional and discreet Personal Assistant to support a private, well-established family based in San Mateo. This confidential role requires an individual who is motivated, adaptable, and experienced in assisting high-net-worth individuals (UHNWI). The successful candidate will provide comprehensive personal and household support while maintaining the utmost discretion and confidentiality.

Key Responsibilities:

Executive & Personal Support:

  • Manage complex calendars, scheduling appointments, and coordinating personal and professional commitments for family members.
  • Arrange and oversee both domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
  • Handle personal errands, including shopping, gift purchasing, and coordinating household services.

Household & Event Coordination:

  • Liaise with household staff and external vendors to ensure seamless daily operations (e.g., maintenance, housekeeping, landscaping).
  • Plan, coordinate, and execute private family events, gatherings, and occasional larger social functions.
  • Oversee coordination of household projects (e.g., renovations, repairs), ensuring timely completion and budget adherence.

Communication & Liaison:

  • Serve as the primary point of contact for family-related communications (phone, email, mail).
  • Act as liaison between the family and external parties (business associates, legal and financial advisors, personal service providers).
  • Maintain comprehensive contact lists and manage confidential information.

Administrative & Financial Tasks:

  • Prepare, review, and submit expense reports, track invoices, and coordinate bill payments.
  • Monitor household budgets, track expenditures, and assist with financial planning for family-related activities.
  • Organize and maintain both digital and physical files, ensuring up-to-date documentation and easy retrieval.

Special Projects & Ad-hoc Tasks:

  • Support special requests and projects as needed, ranging from research and gift sourcing to coordinating children’s extracurricular activities.
  • Assist with personal and professional correspondence, including drafting letters, emails, and press queries when requested.

Qualifications:

Experience & Background:

  • Minimum of 3–5+ years of experience as a Personal Assistant or similar role supporting high-profile individuals or families.
  • Familiarity with luxury household and lifestyle management, demonstrating refined service standards.
  • Proven track record of handling confidential information with the highest level of discretion.

Skills & Abilities:

  • Exceptional organizational and multitasking skills, with keen attention to detail.
  • Strong interpersonal and communication skills, both verbal and written.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software/tools.
  • Excellent problem-solving skills, with the ability to anticipate needs and proactively address challenges.
  • Flexible and adaptable, with a “can-do” attitude and willingness to work varied hours (including evenings and weekends) as required.

Personal Attributes:

  • High emotional intelligence, cultural sensitivity, and the ability to build trusting relationships.
  • Discreet, professional demeanor with impeccable integrity.
  • Valid driver’s license, clean driving record, and willingness to drive family vehicles if needed.
  • Willingness to undergo background checks and adhere to all privacy and security protocols.

Benefits:

  • Competitive salary within the specified range.
  • Health, dental, and vision insurance.
  • Paid time off and holidays.
  • Retirement plan options.
  • Professional development opportunities.
  • A congenial work environment supporting a stable, respected family.

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: .

Job Tags

Holiday work, Local area, Flexible hours,

Similar Jobs

Medix™

Sterile Compounding Pharmacist- 242307 Job at Medix™

Summary We are seeking a Sterile Compounding Pharmacist for our Ocala facility. The ideal candidate will have sterile compounding experience and be willing to travel to other company sites as needed. This role is responsible for the safe and accurate dispensing of medications...

CIFC Asset Management

Accounting Manager Job at CIFC Asset Management

 ...more information, please visit CIFCs website at . POSITION OVERVIEW CIFC Asset Management LLC (CIFC) is seeking an Accounting Manager for its Finance and Accounting team. This full-time position is in Radnor, PA and reports to the Senior Fund Controller.... 

RMA Texas Public Schools

Distance Learning Teacher Job at RMA Texas Public Schools

**Seeking ELA Distance Teacher At RMA, our remote teachers hold on-campus positions, leveraging virtual platforms to deliver instruction across the district. This innovative approach allows educators to engage with students from various locations while benefiting from...

Better Talent

Virtual Assistant Job at Better Talent

 ...practice, our founder also runs Master Your Lifea coaching and personal development company that helps professionals gain clarity,...  ...We are seeking a highly organized and reliable part-time Virtual Assistant to support the day-to-day operations of our therapy practice... 

ACL Digital

Vendor Manager Job at ACL Digital

 ...The core responsibilities and skills required for this position include but are not limited to: Own management and delivery of day-to-day vendor performance management operational activities, including issue escalation and resolution, performance metric analyses,...