Personal Assistant Job at SK Select Staffing, Inc., Essex County, NJ

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  • SK Select Staffing, Inc.
  • Essex County, NJ

Job Description

Executive Personal Assistant (Essex County, NJ based)

Our client is an established organization in business for over 40 years.

They are currently seeking a responsible, high-energy individual for their open Executive Personal Assistant position. The Executive Personal Assistant will manage the day-to-day operations for the President in an office environment as well as supporting this Executive and family on a personal level.

The ideal candidate is well organized, flexible, thorough, and self-motivated, with experience in handling a wide range of corporate administrative responsibilities. The ideal candidate must be able to work with minimal supervision and demonstrate professional written and verbal communication skills.

About the job

  • Proactively maintain the executive’s calendar for both personal and business.
  • Act as first point of contact as necessary.
  • Able to be resourceful and proactive in dealing with the day-to-day issues along with events/problems that arise quickly.
  • Schedule, coordinate and keep the executive up to date on personal and professional events, meetings, and appointments.
  • Manage personal appointments for executive and family including doctor’s appointments, home repair and maintenance for multiple houses.
  • Liaise with personal driver and Executive’s family on a regular basis.
  • Personal shopping as needed and management of returns and refunds.
  • Manage personal finance payments for vendor accounts, health claims, etc., using Quick Books.
  • Manage professional and personal correspondence, emails, phone calls, mail, invitations, etc.
  • Seamlessly research, plan and manage travel arrangements, both domestically and internationally, accompanied by detailed itineraries for Executive and family.
  • Ensure Executive suite is organized and maintained each day.
  • Manage ad hoc both personal and professional projects as needed.
  • Represent the executive and organization in a professional, polished, and intelligent manner.

Job Qualifications

  • Must have at least five years’ experience working with the C Suite-Level.
  • Proficiency in MS Office (MS Word, MS Excel and MS Outlook)
  • Experience with Quick Books preferred
  • Excellent written and verbal communication skills
  • Must have experience working in fast-paced environments where the utmost discretion and confidentiality are required.
  • Ambitious and detail oriented; willing to learn and initiate new and improve processes where needed.
  • Enjoy the role of a gatekeeper while maintaining professional relationships.
  • Possess the ability to work quickly without compromising quality.

Job Tags

Flexible hours,

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