Personal Assistant to CEO Job at Confidential Careers, Palm Beach, FL

QkkrV3JHMUVCRENNUnZBakJSUFd6MGo4OFE9PQ==
  • Confidential Careers
  • Palm Beach, FL

Job Description

Job Responsibilities

We are seeking a highly qualified and experienced Personal Assistant to support the CEO of a large Investment Manager.

This is a multifaceted role that combines elements of IT troubleshooting, administrative support, calendar maintenance, household management, travel coordination and driving, all within a fast-paced, high-expectation environment. The ideal candidate is resourceful, tactful, trustworthy and thrives under pressure, often responding to shifting priorities on short notice.

This role requires significant travel between Florida, New York, Connecticut, Rhode Island and western US ski destinations and the ideal candidate will have the flexibility to travel on short notice.

Enthusiasm for outdoor and seasonal activities is highly valued.

Core responsibilities include, but are not limited to:

  • IT Support: Provide first-line, on-site technical assistance for PCs, home networks, printers, AV systems, smart home devices, wearables, and music systems. Coordinate closely with a New York–based IT team for escalated support.
  • Administrative Support: Conduct research and compile data into clear, actionable charts and summaries using Microsoft Office and Microsoft 365 tools.
  • Scheduling & Appointments: Coordinate and manage medical and personal appointments; provide transportation and accompany CEO as needed.
  • Culinary Assistance: Plan menus, shop for groceries, maintain a well-organized kitchen, and prepare daily meals tailored to preferences.
  • Household Operations: Perform light maintenance tasks (e.g., changing bulbs and batteries), oversee vendor scheduling, and assist with seasonal home preparation and setups.
  • Travel & Logistics: Arrange and manage domestic and occasional international travel; liaise with property managers and smart home vendors; accompany CEO on trips and coordinate logistics on the ground.
  • Transportation & Errands: Serve as chauffeur for appointments, airport transfers, and events; oversee vehicle maintenance and complete time-sensitive personal and household errands.

Ideal Candidate Profile:

  • Tech-savvy, with strong troubleshooting abilities across PCs, AV systems, smart home devices, and general home technology
  • A creative problem-solver who proactively identifies ways to streamline and improve everyday tasks
  • Fluent in Excel, with the ability to conduct and synthesize concise research into clear summaries and reports
  • Detail-oriented and highly organized, able to manage multiple priorities in a fast-paced, dynamic environment
  • Naturally curious, with a strong interest in learning new tools and technologies
  • Data-minded, comfortable compiling, analyzing, and presenting information across various software platforms
  • Comfortable in the kitchen, capable of preparing fresh, simple, and healthy meals
  • A strong communicator, discreet and proactive
  • Someone who enjoys traveling and can adapt quickly to different environments
  • Flexible and dependable, with core hours of 8 AM–6 PM (Monday–Friday), plus availability for evenings, weekends, and occasional travel across time zones (notably Mountain Time in winter months)
  • Physically capable, able to lift and move heavy or bulky items (e.g., kayaks, paddle boards)
  • Committed for the long term, looking to grow and thrive in a trusted, high-responsibility role
  • Comfortable around dogs

Terms and Perks:

  • This full-time position offers a competitive salary commensurate with experience, along with a comprehensive benefits package that includes medical, dental, vision coverage, and paid time off.
  • As a unique perk, a ski pass is provided for winter seasons, reflecting the active lifestyle of the CEO.
  • Candidates must have U.S. work authorization, a clean driving record, and be able to pass a background check and provide references.

Job Tags

Full time, Seasonal work, Winter season, Outdoor, Flexible hours, Shift work, Weekend work, Monday to Friday,

Similar Jobs

Bespoke Careers

Project Manager | Commercial Furniture Job at Bespoke Careers

 ...Our client is one of the leading commercial furniture suppliers in Texas - representing global suppliers and landmark projects. Were looking for a Project Manager to lead commercial furniture projects from planning to final delivery. Youll ensure every detail is handled... 

Lakeview Farms

Environment, Health and Safety Manager Job at Lakeview Farms

 ...Summary The Environmental, Health and Safety (EHS) Manager is responsible for providing daily direction, developing, planning, and...  ...Maintain compliance with permits, government regulations and other industry practices. Keep abreast of any safety and environmental law... 

Stagecoach Inn & Restaurant

Host Job at Stagecoach Inn & Restaurant

Job Summary:The Host/Hostess is the first point of contact for guests, responsible for creating a warm and welcoming atmosphere. This role includes managing reservations, seating guests efficiently, and ensuring a smooth flow of service. The ideal candidate is friendly...

Insight Global

Full-time Physiatrist Job at Insight Global

 ...Insight Global's client is a non-profit home health and hospice organization in Holyoke, MA. They're seeking two full time Physical Therapists to evaluate and treat patients to improve their mobility, strength, and overall physical function. The hours will be Monday-... 

Livewire

Live Event Audio Engineer Job at Livewire

 ...plus: ~(80) Hours, ARTS time: All team members are encouraged to participate in and support non-profit/educational theatre, dance, music or arts initiatives in the communities we serve.ARTS time can be utilized anytime throughout a 365-day period upon approval. ~(15...