Job Description

Position Overview

We are seeking a highly organized and detail-oriented Preconstruction Estimator to support our preconstruction team in managing project leads, performing scope take-offs, developing proposals, and overseeing documentation and submittals. The ideal candidate should have experience with estimating software and a strong ability to read and interpret architectural and shop drawings while effectively coordinating with vendors, suppliers, and internal project teams.

As part of our commitment to your professional development, we will provide guidance and training to help you master essential skills, including:

• Proficiency in reading and interpreting architectural and shop drawings
• In-depth understanding of our products and represented manufacturers
• Effective coordination and problem-solving within a team environment
• Developing expertise in industry-standard estimating software

Key Responsibilities

1. Project Lead Management

• Track, manage, and follow up on incoming project leads.
• Assess project scope, complexity, and alignment with company capabilities.
• Collaborate with sales and business development teams to qualify leads before proposal initiation.

2. Scope Identification, Onscreen Take-offs & Estimating

• Utilize estimating software (e.g., Stack, Bluebeam, Planswift, OST, ProEst, RSMeans, or similar tools ) to conduct detailed onscreen take-offs and accurately quantify project scope.
• Break down identified scopes into structured components for estimating and proposal development.
• Review architectural plans and specifications to ensure scope accuracy and anticipate potential construction challenges.

3. Proposal Development & Bid Preparation

• Assist the Estimating Project Manager in creating comprehensive project proposals.
• Prepare bid packages, incorporating detailed scope, specifications, and project requirements.

4. Documentation & Submittal Management

• Oversee project-related submittals, ensuring proper documentation, tracking, and timely distribution.
• Coordinate and manage shop drawings, color samples, and material selections for approval.
• Prepare and issue transmittals, ensuring correct formatting, distribution, and document tracking.
• Manage vendor samples, brochures, and material documentation to support project requirements.
• Communicate with vendors to obtain, verify, and track product documentation and samples.
• Organize and submit warranty information, maintenance manuals, and as-built drawings for final client handover.

5. Communication & Coordination with Project Teams

• Serve as a liaison between the Preconstruction and Project Management teams to ensure seamless documentation transfer.
• Ensure the smooth handoff of all preconstruction materials to project managers.
• Address project-related inquiries and provide clarifications as needed.

Qualifications & Skills

• Proficiency in estimating software such as Stack, Bluebeam, Planswift, OST, ProEst, RSMeans, or similar tools
• Ability to read and interpret architectural and shop drawings
• Strong organizational and project tracking skills
• Excellent written and verbal communication abilities
• Ability to manage multiple projects in a fast-paced environment
• Experience coordinating with vendors, sales teams, and project managers preferred
• Basic knowledge of construction materials and industry standards is a plus

Why Join Us?

• Opportunity to develop essential preconstruction and project coordination skills
• Collaborative team environment with professional growth opportunities
• Exposure to high-impact projects and industry-leading manufacturers

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