Reporting directly to the Manager, Operations Division Newark Liberty International Airport (EWR), the day-to-day responsibilities will include, but are not limited to: provide effective customer service for all internal and external customers (e.g. airlines, contractors, represented and non-represented staff). The selected candidate will be required to schedule meetings, provide calendar coordination, establish, and maintain follow-up systems, prioritize, and distribute highly confidential and sensitive mail, review and edit correspondence for the Manager, arrange business trips, prepare travel authorizations/expense accounts, and assist in the coordination of executive correspondence. Other duties include utilizing SAP to prepare and reconcile service entries, payment requests, purchase requisitions, and goods receipts; ensure invoices are processed on a timely basis; monitoring the Absence Control Program for Operations staff; reconciling Unit staffing positions for Airport Operations; utilizing PeopleSoft to generate overtime, comp time and other reports as needed; processing petty cash vouchers and expense accounts for management staff; input time and labor for Payroll in PeopleSoft; managing staff needs, arranging for office equipment repair; ordering supplies from the stockroom and WB Mason requests; reviewing and drafting memos for distribution to internal and external entities; arranging for Novell Accounts for new staff; preparing various reports for reproduction; filing/digitizing historic and current documents and managing the record retention program; providing guidance to clerical staff within Airport Operations;
Qualifications
• Internal Applicants must hold a position at the Specialist’s level (C-18 or above).
• Applicant must meet all qualifications for Band III titles identified in the Administrative Testing Series Bulletin issued on October 22, 2008.
• Applicants must have completed all probationary periods at time of appointment to position.
• Applicant must have prior clerical/timekeeping experience
Desired
• Demonstrated interpersonal and customer service skills.
• Demonstrated ability to interact effectively and assist various senior level management and high-level executives of the airport community
• Demonstrated ability to prioritize assignments, handle several tasks simultaneously and deliver them accurately and on a timely basis.
• Strong organization and follow-up skills and the ability to plan, prioritize and anticipate the informational needs of the Airport Operations Manager.
• Extensive knowledge of organizational structure, policies, and procedures.
• Demonstrated ability to use initiative and independent judgment.
• Significant experience in preparing initial drafts of basic memos and correspondence.
• Experience with PC-based applications such as Word, Excel, PowerPoint, Outlook, SAPSAP, and Knowledge of PeopleSoft.
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