Job Description

As the Executive Assistant at this mission-driven organization, you will be providing much needed support to the executive team.  The ideal candidate has remote executive-level support experience working in deadline-driven environments at a fast pace all while producing quality work. This is a highly mission-oriented team with a passion for healthcare and rippling positive change across society. If you have a similar fervor towards a mission, undeniable reliability and devotion to your team and seek an opportunity to support leaders with determination, this is an excellent career move for you.

Key Responsibilities:

• Own and operate seamlessly across busy executives’ calendars; schedule and adjust meeting windows to assure the executives’ time is allocated appropriately.
• Plan business meetings with crafted meeting materials and detailed agendas.
• Provide event and meeting coordination for both remote and on-site needs.
• Coordinate travel logistics with travel booking, ground transportation, hotel accommodation and detailed itineraries. Stay flexible and available when the executives’ are traveling for last-minute adjustments.
• Manage communication channels with high-level professionalism. You know the ins and outs of your executives’ desk and troubleshoot inquiries, escalating requests when needed.
• Edit documents, spreadsheets and slide decks with a fine attention to detail, flair and perfect proofreading skills.

Why You’ll Love Working Here:

• Committed to their mission.
• This role is mostly remote; candidates must operate on Eastern Standard Time working hours, 8:30am-5:30pm as core working hours.

What We’re Looking For:

• Executive experience. You have previously supported a high-level executive(s) in a fully remote capacity, with at least three years of experience.
• Clear and concise. You are an excellent communicator, both verbally and in writing. You are quick to provide updates on the progress of tasks and manage your time highly sufficiently.
• Strong technical performer. You describe yourself as advanced working across MS Suite, especially within PowerPoint and Excel. Previous CRM experience is a plus.
• Driven. You are proactive and can easily take on challenging tasks.
• Proactive. You understand the importance of responding to tasks swiftly and with little direction from your supervisor.
• Team player. You are ready to jump in and help in whatever way possible. No task is too big or small.

To apply, please send a resume to apply@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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