Job Description

Who is Austin Trust Company?

Austin Trust Company was the first private trust company chartered by the Texas Department of Banking. We remain Austin’s only locally owned and controlled trust company. We believe in building up from within and investing in the continuous education of our professionals to stay up to date on the changes and trends that affect our clients’ accounts. We are happy to report the current median tenure of our employees is 10 years. Because we are a small company, every voice matters here and you have the ability to directly influence meaningful development.

What our Team Needs

Austin Trust Company is seeking a mid-senior Trust Securities Operations Specialist to add to our dynamic team. This individual is responsible for the accurate and timely processing, settlement, and reconciliation of securities-related transactions and transaction reporting across all fiduciary, agency, and custodial accounts. This role ensures the integrity of back-office operations while upholding the company's commitment to fiduciary excellence and client service. The ideal candidate is detail-oriented, dependable, and adaptable, with the ability to manage complex operational workflows in support of the company's fiduciary and regulatory obligations.

Responsibilities

• Execute and monitor all securities transactions, including purchases, sales, redemptions, and corporate actions, ensuring timely and accurate settlement.
• Coordinate the re-registration and transfer of securities, including equities, fixed income instruments, mutual funds, and alternative assets.
• Liaise with custodians, broker-dealers, fund companies, and internal trust officers to resolve discrepancies and ensure transaction completion.
• Reconcile daily and monthly securities positions and related income activity, including dividends, interest, and capital gains.
• Monitor pending settlements, trade fails, and outstanding certificates to ensure proper resolution.
• Maintain records of cost basis, unrealized gains/losses, and pricing updates for all asset types.
• Review, track, and process corporate actions such as mergers, stock splits, calls, tenders, and exchanges.
• Manage the timely dissemination of proxy materials and voting instructions.
• Respond to class action notices and prepare supporting documentation as needed.
• Ensure compliance with internal policies and procedures, fiduciary standards, and applicable regulatory requirements, including SEC, OCC, and IRS guidelines.
• Maintain accurate and auditable records related to securities transactions and asset servicing activities.
• Assist with monthly, quarterly, and ad hoc reporting of securities holdings and performance data.
• Coordinate with Trust Officers, Investment personnel, and Operations staff to support client service and investment administration.
• Identify and implement process improvements to enhance efficiency and mitigate operational risk.
• Ability to mentor, coach and train junior Operations personnel.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is required.
• Other relevant accreditation such as CTOP or CSOP preferred.
• Minimum 2–4 years of experience in securities operations, investment accounting, trust operations, or related financial services functions.
• Familiarity with financial software and trust accounting platforms.

Competencies

• Character: High ethical standards and demonstrated commitment to confidentiality and fiduciary responsibility. Exceptional attention to detail, organizational skills, and ability to meet time-sensitive deadlines. Strong analytical and problem-solving skills. Effective interpersonal and written communication skills. Ability to work both independently and collaboratively in a team environment while adhering to Company policies and procedures.
• Technical: Type 40 wpm, 10 key by touch, excellent knowledge of Microsoft Office Suite, ability to learn other web-based applications and platforms, able to learn to maneuver the trust accounting system.
• Strong interpersonal and problem-solving skills.
• Collaborative with excellent time management and organization skills.
• Professional written and verbal communication skills (English).
• Professional appearance.
• Must have a valid driver’s license and maintain personal automobile liability insurance coverage.

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