Job Description

Administrative Assistant

A prominent healthcare organization is seeking a highly skilled and proactive Administrative Assistant to provide comprehensive support to mid to senior-level managers. This is an excellent opportunity for an experienced professional to contribute to a dynamic and complex environment, often involving direct interaction with customers and executives.

Position Details

• Job Title: Administrative Assistant
• Location: 100% Onsite at 8250 Woodman Ave, Panorama City, CA 91402
• Compensation: $25.00 - $27.00 per hour, Depending on Experience (DOE)
• Travel: Minimal, up to 5%

Role Overview

The Administrative Assistant will play a vital role in ensuring the smooth operation of daily administrative functions, providing critical support to multiple leaders. This position requires a proactive individual who can manage diverse tasks, communicate effectively, and maintain a high level of organization in a fast-paced setting.

Top Responsibilities

• Leader Support & Coordination: Coordinating and ensuring multiple leaders are supported with calendar management and meeting arrangements.
• Team Cross-Coverage: Providing cross-coverage for team members to support other senior leaders.
• Member Interaction: Managing a member-facing window and providing direct guidance to members.

Key Responsibilities (Comprehensive)

• Supports one or more mid to senior-level managers.
• Performs complex administrative activities including managing projects, composing letters and reports, and preparing/editing presentations.
• Recommends or makes purchase decisions.
• Provides assistance and training to other administrative staff; may supervise other staff.
• Maintains frequent and continual contact with customers and executives.

Required Qualifications & Skills

• Experience: Ideal candidate will have 5+ years of experience as an executive assistant.
• Education: High School Diploma or GED required; Bachelor's or Associate's degree preferred.
• Core Skills:
• Exceptional organizational skills and ability to multi-task.
• Strong team player mentality.
• Customer service-oriented approach.
• Ability to hit the ground running with minimal guidance.
• Capable of working independently while also collaborating effectively within a team.
• Able to communicate effectively with all levels, including senior leadership and members.
• Communication: Strong written and verbal communication skills.
• Computer Skills: Intermediate to advanced computer skills, including word processing, spreadsheet, and basic presentation or database applications.
• Interpersonal Skills: Strong interpersonal skills, leadership, negotiation, analytical, and problem-solving skills.
• Specialized Knowledge (Optional): May possess specialized industry skill/knowledge or knowledge of foreign languages.

Specific Systems Knowledge

• Required: Microsoft Word, PowerPoint, Microsoft Teams, Outlook.
• Preferred: General Microsoft package proficiency.

Job Tags

Similar Jobs