Job Title: Executive Administrative Assistant
Location: Cambridge, MA
Contract: Hybrid – minimum 6-8 days (sometimes more depending on meeting schedule) monthly
Job Description:
OBJECTIVES:
• Performs administrative duties and office support activities for a team.
ACCOUNTABILITIES:
• Schedules meetings and manages calendaring activities for senior leadership and GI^2 Therapeutic Area forums as directed by TAU function heads.
• Ability to respond appropriately and efficiently to resolve urgent or critical matters involving senior leadership.
• Plan in-person meetings, dinners, and events for groups ranging from 3 to 130 individuals with minimal direction from function heads/leadership.
• Use appropriate systems and tools for required work projects such as collecting, inputting, collating, and distributing information, including Microsoft Outlook, Word, Excel, Power Point, Teams, etc; maintains appropriate electronic or hard copy files as needed.
• Coordinates documents and correspondence, including emails, presentations, reports, draft documents, memos, etc. Use appropriate corresponding systems to facilitate review of documents, such as Teams, Please Review, Sharepoint, etc.
• Teams with others to review and proofread various documents for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
• Arrange or set-up A/V for hybrid, remote, or in-person meetings and trouble-shoot basic A/V technology issues for conference calls and related IT equipment, interface with IT & conference services for advanced matters.
• Arranges travel for leadership and senior team members; completes expense reports in a timely manner.
• Interfaces and communicates with internal and external professionals; develops a network within the department & broader organization to direct individuals to the appropriate resources and departments.
• Enters requests for payments into accounting system based on documentation provided by supervisor, team members; assists with response to inquiries from accounts payable and payees.
Heavy Calendar Management, Attention to detail, Team Player, Strong Communication and Computer skills
...The Technical Stage Staff (STAT) plays a crucial role in ensuring the smooth operation of entertainment productions by providing support to various team members and managing technical aspects during performances. Duties include working backstage in the various entertainment...
Industrial Maintenance Mechanic Shift: 3rd Shift (MonFri, 11:00 PM 7:30 AM) Summary: We're looking for a Maintenance Mechanic to keep our machines and equipment running smoothly. This includes fixing mechanical and electrical issues, doing regular maintenance...
...Position Summary As an Email Marketing Intern, youll join the Lifecycle Marketing team responsible for driving millions in revenue through campaigns that feel less like ads and more like editorial magazine issues. This role offers hands-on exposure to creative campaign...
Looking to take your law career to the next level, look no further! One of Tampa Bay's fastest growing Healthcare companies is seeking an Associate General Counsel to join their team. Only local candidates or candidates relocating to Tampa Bay will be considered...
..., established in partnership with The Column Group, a science-focused venture capital firm, is pioneering a novel 'venture capital-biotech' model. Our core mission is to efficiently translate scientific insights into therapeutic solutions for patients facing serious diseases...