Executive Assistant Job at Atlantic Group, Concord, MA

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  • Atlantic Group
  • Concord, MA

Job Description

Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to members of the C-suite. The ideal candidate will have a proven track record of supporting senior executives in a fast-paced, global environment, with exceptional attention to detail, professionalism, and discretion. Experience in the life sciences industry is strongly preferred.

Key Responsibilities:

  • Provide high-level administrative support to C-level executives, including calendar management, travel coordination, expense reporting, and meeting logistics.
  • Manage complex global calendars, scheduling across multiple time zones and prioritizing competing demands.
  • Coordinate domestic and international travel, including itineraries, visas, accommodations, and ground transportation.
  • Prepare, edit, and format correspondence, presentations, and meeting materials.
  • Serve as a liaison between executives, internal teams, and external stakeholders, maintaining a high level of professionalism and confidentiality.
  • Support board meeting preparation, investor relations activities, and key corporate initiatives as needed.
  • Manage expense reporting, budget tracking, and vendor invoices.
  • Anticipate executives’ needs, ensuring seamless daily operations and proactive issue resolution.
  • Assist with special projects, company events, and team coordination.

Qualifications:

  • Bachelor’s degree required.
  • Minimum of 5+ years of experience supporting C-suite executives (CEO, CFO, COO, or similar) in a corporate environment; life sciences or biotechnology experience preferred.
  • Demonstrated expertise in global calendar management and international travel coordination.
  • Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and virtual meeting platforms (Zoom, Teams).
  • Exceptional organizational skills, attention to detail, and ability to handle multiple priorities in a fast-paced environment.
  • Excellent written and verbal communication skills; professional presence and sound judgment.
  • Proven ability to maintain confidentiality and handle sensitive information.

Job Tags

Work at office,

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