Job Description

Overview:

We’re seeking a dynamic Office Manager who thrives at the intersection of operations, people, and culture. In this role, you’ll be the driving force behind a smooth-running office, a positive employee experience, and seamless executive support.

This is more than an administrative position—it’s an opportunity to shape how our people work, connect, and thrive. You’ll manage day-to-day operations, create memorable internal events, champion employee engagement, and partner closely with our CEO and leadership team.

If you’re a natural organizer with a passion for people, culture, and operational excellence, this is your chance to make a direct and lasting impact on our workplace.

Responsibilities:

Office Management & Operations

• Lead the daily operations of our office (approximately 50 employees), ensuring a smooth, well-supported workplace.
• Manage vendor and landlord relationships, negotiate contracts, and monitor service quality.
• Own and optimize office budgets, balancing cost-efficiency with high standards.
• Partner with Finance and Procurement to drive proactive, zero-based budgeting across properties in the region.
• Uphold all safety, security, and compliance requirements—maintaining a safe and welcoming workplace for all.

Events & Engagement

• Plan and execute high-impact internal events—town halls, leadership meetings, team-building sessions, and employee celebrations—that bring our culture to life.
• Collaborate with senior leaders to ensure events align with business goals and values.
• Support HR best practices locally, from policy updates to employee relations, always championing engagement and inclusion.
• Drive employee surveys and turn insights into action—designing programs that strengthen culture, collaboration, and satisfaction.

Employee Experience

• Deliver a warm, consistent, and engaging onboarding experience for new hires.
• Partner with our global HR team to develop and roll out initiatives that boost employee happiness, retention, and growth.
• Oversee respectful, well-organized offboarding to ensure a positive end-to-end employee journey.

Executive Support

• Serve as a key liaison between the CEO, executive team, and broader organization—keeping communication clear and efficient.
• Prepare polished reports, presentations, and briefing materials for the CEO.
• Provide administrative and coordination support to the executive leadership team, ensuring alignment and focus on strategic priorities.

Qualifications:

• Minimum of 5+ years in office management, employee experience, or people operations, ideally within a fast-paced or global organization.
• Proven ability to manage office operations, vendor relationships, and budgets with excellence.
• Hands-on experience organizing impactful corporate events.
• Confidence working with senior executives and exposure to C-suite leaders.
• Strong project management skills—able to juggle multiple priorities without missing details.
• Excellent communication skills, both written and verbal, with the ability to influence and engage at all levels.
• Tech-savvy with proficiency in MS Office, project management tools, and office systems.
• A collaborative, solutions-driven mindset with a passion for process improvement.
• Leadership qualities that inspire trust, motivation, and teamwork.
• Above all: a role model who lives our values and consistently strengthens the employee experience.

✨ Why Join Us?

In this role, you won’t just “manage” the office—you’ll help build the culture that powers our success. You’ll be a connector, a problem-solver, and an experience-maker, ensuring our people feel supported, engaged, and inspired every day.

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