Job Description

Dallas One Solutions is seeking a highly organized and detail-oriented Purchasing Coordinator to support our Procurement and Operations teams in a fast-paced contract manufacturing environment. This entry-level role is ideal for someone who enjoys administrative work, thrives on accuracy, and is eager to learn the fundamentals of purchasing, inventory management, and supply chain processes.

The Purchasing Coordinator will play a key role in managing purchase order workflows, maintaining supplier documentation, tracking deliveries, and supporting cross-departmental communication to ensure materials arrive on time and in full.

Detailed Description

Responsibilities

• Create, update, and maintain purchase orders within the ERP system.
• Follow up with suppliers to confirm order receipt, ship dates, and delivery status.
• Track open orders and proactively communicate delays or issues to the team.
• Ensure all pricing, quantities, and lead times are accurately recorded.
• Collect and organize supplier documentation (COAs, specs, invoices, certifications, etc.).
• Maintain accurate digital and physical records for audits and compliance.
• Assist with vendor onboarding by gathering required forms and documentation.
• Support data entry and system updates to keep purchasing information current.
• Flag any potential shortages to purchasing or planning teams.

Qualifications

• 1+ year of administrative, purchasing, or supply chain experience preferred; entry-level candidates with strong organizational skills are encouraged to apply.
• Strong attention to detail and accuracy in data entry.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficient in Microsoft Excel and general computer applications; experience with ERP systems is a plus.
• Excellent written and verbal communication skills.
• Self-motivated with a willingness to learn and take on additional responsibilities.

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