Job Description

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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Scientific Writer 2 to work at the UHealth medical campus in Miami, Fl.

CORE JOB SUMMARY
The Scientific Writer 2 collects and analyzes complex scientific data and concepts within a variety of fields and translates them through written or oral methods into prose appropriate to the level of understanding of the target audience. This job also assists the Principal Investigator (PI) with the development and/or completion of scientific documents, which include the creation, formatting, proofreading, editing and finalization of scientific document

CORE JOB FUNCTIONS                                                                                                          

• Creates, implements, and maintains competitive application templates for grant proposals. 

• Formats substantive copy and scientific editing, proofreading, and finalizing documents as required and requested.

• Ensures the readability, clarity, consistency, and conformance to applicable submissions requirements.

• Reviews and ensures document language is scientifically/medically correct, responsive to the document requirements, consistent, and justifiable; notifies appropriate PI or leader and suggestion alternative language, as required.

• Communicates (telephone, email, meetings) with principal investigator and key senior leadership authors as necessary to ensure the accuracy and clarity of documents; meets both internal and sponsor submission deadlines.

• Researches, composes and edits clinical/statistical reports and study protocols.

• Summarizes data from clinical studies for submission to appropriate governmental/regulatory agencies.

• Edits all extramurally funded proposals for grammar, readability, clarity, consistency, and conformance with all applicable requirements.

• Works closely with presenters in the development of scientific presentations, ensuring accuracy and adherence to length and time allowed for presentation.

• Ensures that documents conform with all applicable regulations, current guidelines, and policies; inform appropriate PI or director as required and suggest appropriate correction

• Obtains and maintains the documentation for any required copyright transfers, conflict of interest statements, or other publisher-specific requirements.

• Tracks progress and respond to publication queries, as appropriate

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education: Bachelor’s degree in relevant field required

Experience: Minimum 4 years of relevant experience required

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form
• Skill in collecting, organizing and analyzing data
• Skill in completing assignments accurately and with attention to detail
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to work independently and/or in a collaborative environment.
• Commitment to the University’s core values.
• Proficiency in computer software (i.e. Microsoft Office).

Department Specific Functions

This position forms part of the Proposal Development (PD) team and works closely with the Associate Director of PD to advance the NCI Cancer Center Support Grant (CCSG) and the Sylvester strategic plan through expert scientific writing, editing, and template management. Responsible for composing and editing important grant applications, manuscripts, institutional progress reports, and other communications using scientific writing for clarity, consistency in information, tone and voice, and conformance with any applicable RFA requirements. Work with the PD team to develop and maintain the CCSG templates, Sylvester Style Guide, and other important institutional documents. Serve as a trusted source for investigators, enhancing confidence and success in applying for major research funding. Support the evolution of the PD team into a central resource for large-scale, high-stakes submission. Help build credibility and visibility within Sylvester to ensure broad engagement across departments.

Department Specific Job Duties:

• Collaborate with Proposal Development team, scientists, faculty, and the pre-award team to develop, maintain, and refine competitive grant proposals, manuscripts, and institutional templates (e.g., CCSG, RPPRs, SPOREs) that adhere to external and internal institutional requirements and Sylvester's strategic plan.
• Draft, edit, and format key proposal sections—Specific Aims, Research Strategy, Biosketches, etc.—ensuring clarity, scientific accuracy, and a consistent institutional voice.
• Review and proofread assigned extramurally funded grant applications, manuscripts, and annual reports for grammar, readability, data integrity, and compliance with sponsor instructions and internal style guides (AMA, CSE).
• Summarize and translate complex clinical, statistical, and preclinical data into concise prose for inclusion in grants, regulatory submissions, and manuscripts.
• Track proposal timelines and coordinate document flow among collaborators, co-investigators, development officers, and other partners to meet internal review and sponsor deadlines.
• Support the marketing and development teams by providing scientifically sound copy for newsletters, web content, donor reports, and special communications tied to Sylvester’s fundraising goals.
• Facilitate writing workshops and offer individualized coaching to junior faculty, postdoctoral fellows, and trainees on effective scientific storytelling and writing best practices.
• Maintain the PD website with clear, concise information for Sylvester members and ensure all inquiries are addressed promptly and professionally.
• Maintain log of all inquiries received, support provided, and project outcomes in a clear and systematic format with accurate records of assistance given.
• Continuously evaluate and enhance proposal workflows, gathering user feedback and recommending new tools or process improvements to boost team efficiency and proposal success rates.
• Collaborate with the PD team on creating and sustaining performance metrics that reflect the team's impact on Sylvester's strategic and financial goals.

Knowledge, Skills and Attitudes:

Maintains strong knowledge of scientific writing conventions, including grammar, punctuation, usage, tone and style guides (AMA, CSE). Exceptional project management, interpersonal, and communication skills.

#LI-YC1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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