Job Description

We are seeking an Operations Project Manager to join our growing team in the Jupiter market. This role is ideal for a detail-oriented professional who thrives in managing schedules, budgets, and procurement while ensuring seamless project execution. This could be an excellent opportunity for someone looking to take the next step in their career or an individual looking to join a team with consistent work.

Position Overview

The Operations Project Manager is a leadership role serving as a bridge between operations project management and field execution. Working as a team with the Field Project Manager, this role ensures a seamless connection between the office and the jobsite. Together, the Field PM and Ops PM share in the responsibility for project success by planning, executing, and delivering projects meeting company quality standards, timelines, and budgets.

Key Responsibilities:

Project Planning & Coordination

• Reviews project plans, specifications, and schedules before construction begins.
• Participate in the project launch meeting with Pre-Con Manager, Field PM, President, and Vice President. Ensures a clean handoff from the Pre-Con Division to the PM Division.
• Collaborates with Field PM in the development of detailed project timelines and works with Superintendents, subcontractors, and vendors to ensure timely completion of project milestones.
• Proactively identifies issues that could impact the project schedule, budget, or quality. Works in tandem with Field PM for complete and timely resolution.
• Monitor jobsite performance reports from Field PM and provide operational support to quickly address challenges and maintain progress.
• Schedules and manages subcontractors, suppliers, and equipment deliveries to align with project needs.
• Attends weekly PM/Superintendent meetings with Field PM to ensure timely communication regarding project progress, upcoming milestones, and to resolve issues.

Operational Oversight:

• With input from Field PM, develops and maintains detailed project schedules, budgets, and work plans.
• Ensures accurate and consistent use of Buildertrend project management software by all team members. Ensures all client updates reflect input from both the operations and field perspectives.
• Ensures all project documents (client contract, subcontractor agreements, final quotes, permits, etc.) are in place prior to commencement of site work.
• Review vendor invoices and payment applications for accuracy prior to AP department processing, ensuring all contract requirements and documentation are completed before payments are released.
• Generates change order requests from SOW received from the Field PM or President.
• Collaborates with the Contract Administrator in tracking job costs, progress billings, monitoring project budget versus actual, and budget adjustments as may be required.
• Maintains organized digital and physical project files for uniformity and easy access.

Supervision of Assistant Project Manager:

• Directs the Assistant Project Manager in building and maintaining client material selections, logs, and spec books.
• Oversees the APM in the organization of active client database, digital job folders, specifications, and plans.
• Oversees the APM in securing and maintaining current subcontractor COIs in Buildertrend.
• Works alongside APM in the vendor ordering process from approved quotes and material selections to ensure accuracy.
• Oversees the APM in receiving, inspecting, and maintaining inventory of materials (plumbing trims, decorative lighting, etc.)

Collaboration with Field Project Manager:

• Participates in regular planning meetings to review project status, upcoming needs, and potential issues.
• Provides Field PM with updated schedules, budget status, and procurement timelines.
• Serve as Field PM’s main office contact for resolving vendor, subcontractor, supplier or client issues in a timely and thorough fashion.

Communication & Reporting

• Serves as operational point of contact for clients and subcontractors during project lifecycle.
• Ensures clear, consistent communication between office and field teams to quickly address challenges and maintain progress.
• Maintains strong and successful team partnership with Field PM to enhance productivity, accuracy, and timeliness.
• Fosters a collaborative environment between all stakeholders to ensure successful project outcomes.
• Immediately reports any schedule deviations, potential risks, or cost impacts to the President.

Qualifications

• Minimum 3-5 years of construction project management experience, with a strong understanding of residential construction methods, scheduling, and budgeting.
• Minimum 5 years of experience utilizing QuickBooks online for project budget tracking and change orders.
• Solid Knowledge of residential building codes, methods, and materials.
• Ability to read and interpret blueprints, specifications, and schedules.
• Proven leadership and organizational skills with the ability to manage multiple projects, subcontractors, and clients.
• Must be able to effectively and professionally collaborate with other team members as listed below.
• Excellent problem-solving, time management, and communication abilities.
• Proficient in construction management software (Buildertrend experience a plus).
• Proficient in MS Office, Excel, Bluebeam, and Adobe.

Working Conditions

• Full-time, Monday – Friday, 7:30 a.m. to 4:30 p.m.
• Position is office-based, with occasional site visits as may be required.

Reports to: President

Supervisory Responsibility: Assistant Project Manager.

Collaborations: Field Project Manager, Superintendents, Senior Carpenter, and Quality Assurance Coordinator.

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